Friday, 21. June 2019, Courthouse Lawn, 2019 Court the Arts Call


2019 Court the Arts – 7th Annual Event
New this year: Artists handle their own sales – PAG will not be handling your sales, there will not be a single pay system!! (see info below)


 Spaces for Court the Arts:


Spaces are available to PAG members and non-members.


Space types will be allocated as registrations are received.


Everything is on a first come, first served basis.


Confirmation will be automatic and will be emailed to you.


Those not getting a space will be placed on the automatic Eventbrite wait list in order of requests.


 Tent Space Types and Fees:  


PAG Member-Single Space 10’x10’:              $100/Non-Member: $135


PAG Member-Corner Single Space 10’x10’:  $125/Non-Member: $160


PAG Member-Double Space 10’x20’:             $200/Non-Member: $235


PAG Member-Corner Double Space 10’x20’: $225/Non-Member: $295




Further Info, General Rules and Guidelines:  By completing registration for tent space, you are certifying and agreeing to adhere to the following: 


Check-in:  Prior to setting up your tent, please check in at the PAG table to receive your show packet and tent space assignment. The PAG table will be in the center of the show area in front of the east Courthouse steps entrance.




Setup: 6-9 PM on Friday, June 21st and from 8-10 AM on Saturday, June 22nd. Your tent must be set up and ready for display by show time.


As part of our approval to use the Courthouse lawn, we will not be able to set up the PAG table until 6 PM on Friday, so please plan accordingly.


Show Times: Saturday, June 22nd:  10 AM-5 PM and Sunday, June 23rd 10 AM-4 PM.


Teardown will begin at 4 PM Sunday, June 23rd. 


The arts or crafts shown are works originated by you. 


Provide your own canopy tent, tables and chairs.


Artists must be present during the entire show or have someone at your booth age 18 or older. We recommend you acquaint yourself with those in adjacent tents so short break coverage is available.


Vendor Form:  The town of Castle Rock requires execution of its Vendor form.  The Vendor form will be included in your show packet. 


After unloading, move your vehicle to the Parking Garage or the County Building Parking Lot, 2 blocks to the West.  There will be parking spaces allocated for Douglas County Vehicles, please do not utilize those spaces.


Hold harmless the Parker Artists Guild, Douglas County and the Town of Castle Rock for any loss or damage to person or property of the Registrant. 


This is a family event and as such the sponsoring organizations reserve the right to have items removed from your space that are not deemed to be acceptable.


Always maintain a clean and tidy tent space and assist CTA personnel as necessary.


Absolutely no stakes or driving onto the park grass due to the underground water sprinkling system. Tents must be securely weighted with 40 lbs. at each post.


Handling of sales and collection of sales tax:


Payments on all sales, whether the sale is cash, check or charge, will be handled by each artist individually.


Each artist is required to collect sales tax at 7.9% on each sale. The 7.9% includes Castle Rock, Douglas County and Colorado sales taxes.


For those of you new to collecting your own payments, recommend you purchase a sales book and consider getting an account like Square, PayPal or Intuit. The units are typically free; however, be aware of applicable service fees.


At end of show, (Sunday, June 23rd from 4-5 PM) each artist IS required to turn in a check for the total of sales tax collected and the Castle Rock vendor form to CTA committee personnel at the PAG table in front of the east Courthouse steps.  


On behalf of the CTA artists and as required by the Town of Castle Rock, the Parker Artists Guild will pay the applicable taxes to the corresponding taxing authorities and will submit the vendor forms to the Town of Castle Rock. 


Cancellation:
A refund, less Eventbrite fees, is eligible if cancellation is received by midnight May 22, 2019.    No refund after May 22, 2019.    If you don't show up, with or without notice:  you will not be eligible for a refund and you may be barred from future Court the Art Shows. 
As long as spaces are available, registration will remain open up to midnight June 19th.  Should you register after May 22nd and need to cancel, you will not be eligible for a refund.
Security:


CTA committee personnel will be on the premises:


            Friday, June 21st: 6-9 PM
            Saturday, June 22nd: 8 AM-8 PM
            Sunday, June 23rd: 8AM - 5PM


Security will be on the premises from 8 PM-8 AM on both Friday and Saturday night.


For your convenience and to not hinder the surrounding local businesses, porta potties with washing facilities will be located within the parking strip at the south end of the Courthouse.
PAG has always strived to support its communities. This year we will be donating 5% of the registration fees from this event to honor the Douglas County Veterans Monument Foundation. This donation will not only support our local Veterans, but will also aid DCVMF in their ongoing services to the community.
Sponsors have the right to exclude and/or evict from the show, without a refund, any artist who fails to follow the above.
Toni Brock, Cindy Welch, Dennis Gutenberger, Evette Goldstein, Jeanne Trueax and Jeff Marten comprise the committee working on this event. We will all be at the festival and available to you should you have questions. Jeff Marten, husband of Cindy Welch, who has donated much of his time last year and this year, will also be walking the grounds looking to assist any who may need help. We fondly and lovingly have labeled him our “CTA Sheriff”. Be on the lookout for him, wearing a CTA Sheriff badge, he will be there to aid and assist.

Should you have questions, please send an email to:
3RockTheArts@gmail.com

2019 Court the Arts Call

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